If you’ve been managing your business mail without a virtual mailbox, reading this post will change your life!
What exactly is a virtual mailbox?
It’s a service that allows you to receive, read, forward, pick up, or discard mail through a desktop or mobile application. The ability to access your virtual mailbox from any device gives you the freedom to manage your mail from anywhere at any time.
Many virtual offices extend this service. They will set you up with a virtual business address, which is a must-have. It gives your business a physical address that instills credibility and trustworthiness with your customers. You want to keep your personal and business mail separate, and also protect the privacy of your home address. A virtual business address does that for you.
This virtual mailing address is a real street address, unlike a post office box that has some limitations for businesses. A post office box address is often insufficient for licensing and doesn’t accept deliveries from other carriers like FedEx or UPS. A virtual address does not have these limitations.
A virtual mailbox puts the freedom of mail management at your fingertips.
When mail or packages are received, you’re alerted through a mobile app. You can view the front of each piece of mail through the app and simply decide how you want it handled. Is it junk mail? Trash it. Time-sensitive mail you need to review immediately? Have it opened and scanned to you. Confidential mail? Request it be forwarded to you.
Whether you’re working out of town for a few months or traveling on vacation, your mail is always received and accessible to you through your virtual mailbox. There’s no tiny post office box to overflow and no worry of stolen packages. A virtual mailbox gives you a fast, secure option for mail management.
Another time-saving feature of a virtual mailbox is that it provides a digital copy of important mail received at your virtual business address. Think about that pile of mail you’ve been meaning to sort and how much time it will take you to scan each important item. A virtual office can perform that function for you. Your mail is now in a digital format for your digital files, cutting down on all those bulky paper files.
Where can you get a virtual mailbox?
A virtual office can give you access to a virtual mailbox. In addition, virtual offices include professional office space, live receptionist services, and a virtual business address all at a fraction of the cost of staffing and renting your own office. Some virtual offices offer accounting and web design services too.
Not all virtual offices provide virtual mailbox services, so be sure to do your research. When you choose WorkSocial, you’ll receive virtual mailbox services to simplify and mobilize the process of mail management.